10 Questions You Must Ask Your Wedding Venue Before You Book — Answered by Old Spanish Quarter
Your wedding venue sets the tone for your entire day. It’s where your most meaningful moments will unfold — from your first look to your last dance. That’s why asking the right questions before you book is essential. Whether you’re just starting your search or narrowing down your list, here are the ten most important questions every bride and groom should ask, with answers straight from our team at Old Spanish Quarter — Jacksonville’s most timeless and elegant wedding venue.
1. Is my date available?
At Old Spanish Quarter, we recommend reaching out as soon as you know your preferred season or date. Some prime dates book a year or more in advance. Our calendar fills up quickly — especially in spring and fall — but we’ll always offer flexible options or suggest available alternate dates if your first choice isn’t open.
2. How many guests can the venue accommodate?
Old Spanish Quarter can comfortably host up to 150 guests for a seated reception. Whether you're planning an intimate celebration or a grand affair, our flexible layout and spacious design allow for a smooth, stylish flow throughout your event.
3. What’s included in the rental fee?
Our venue rental includes:
Full access to our historic indoor reception hall
Use of our new covered outdoor pavilion (perfect for ceremonies or cocktail hour)
Stunning open air ceremony area
Private bridal suite and newly unveiled groom’s suite
Tables and cross-back chairs for up to 150 guests
Ceremony Chairs
Setup of tables and chairs
Custom built-in bar
Custom Caterer’s Kitchen
Ample parking and private access
Preferred vendor list to support your planning process
4. Do you have a backup plan for bad weather?
Yes! Our covered outdoor pavilion offers a stunning, weatherproof option for ceremonies or cocktail hour — without sacrificing beauty or ambiance. It’s thoughtfully designed with old-world charm and modern convenience, complete with lighting, sound access, and shade from Florida’s sun or showers.
5. Can we bring in our own vendors?
Yes — we offer a partially open vendor policy with a curated preferred vendor list to help guide you. For catering and bar services, we require you to select from our approved vendors to ensure proper licensing and compliance. For all other categories—such as planners, florists, photographers, and DJs—you’re welcome to bring in your own team, as long as they meet our venue guidelines and provide proof of insurance. We’re happy to collaborate with your dream team to bring your vision to life while ensuring a smooth, safe experience for everyone.
6. What’s the getting-ready situation?
We have stunning private suites for both the bride and groom! Our bridal suite is bright, airy, and perfect for hair and makeup, while our groom’s suite (a moody, masculine lounge with refined charm) is ideal for relaxing, dressing, and even watching the game before the ceremony.
7. How much time is included in the rental?
You’ll receive 14 hours of rental time, with gates opening at 9:00 AM for setup and getting ready, and closing at 11:00 PM following your reception. This generous timeframe allows you to move through your day with ease — from hair and makeup to golden hour photos and your grand exit. Need more time? Earlier or later access can be arranged for an additional fee.
8. Are there restrictions we should be aware of?
We keep things simple. Outside vendors are welcome with approval. We require event insurance and a licensed bartender if alcohol is served. Confetti, loose glitter, and fireworks aren’t allowed — but sparklers, bubbles, and glow sticks for your send-off are encouraged!
9. Is there parking available?
Yes — we offer ample on-site parking for guests, vendors, and wedding party members. Our venue is also conveniently located just 15 minutes from downtown Jacksonville, with a direct expressway exit that makes arrival a breeze.
10. Can we schedule a tour to see the space?
Absolutely! We’d love to meet you and show you around. Tours are available by appointment and often include a personalized walkthrough, time to envision your layout, and answers to any other questions you may have. Email us at info@oldspanishquarter.com or visit www.oldspanishquarter.com to schedule.
Final Thoughts:
Choosing the right venue is one of the biggest decisions you'll make for your wedding day. At Old Spanish Quarter, our goal is to make the experience as seamless, supportive, and stunning as possible — from your first tour to your last dance. With timeless charm, thoughtful amenities, and all-new additions like our covered pavilion and groom’s suite, we’re more than a venue — we’re the place where your forever begins.
